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For Christmas this yr, my aunt gave me a spiral-bound engagement calendar. It’s charming, and I appreciated the thought behind the reward, however I can’t truthfully think about utilizing it over my Google Calendar. The paper guide can’t warn me that it’s time to go away for my assembly or inform different those who an appointment has been moved.


Table of Contents

Then once more, digital calendars are nothing in comparison with the most recent productiveness instruments. This information to 17 productiveness apps at present accessible picks out the highest contenders in a number of classes, together with activity administration, communication, automation, and extra. Plus, I’ll share my suggestions for selecting the very best productiveness apps for your self and your group.

Let the strategies supplied right here encourage you to new ranges of greatness. And please don’t inform my aunt about this text.

Desk of Contents

  • 17 productiveness apps
    • Finest for activity administration and private use
    • Finest for challenge administration and groups
    • Finest for software program improvement
    • Finest for time-tracking
    • Finest for communication
    • Finest for cloud storage
    • Finest for automation
  • Which productiveness instruments are best for you?
    • Tips on how to decide the very best productiveness apps for your self
    • Tips on how to decide the very best productiveness apps in your group
  • Begin with one

17 productiveness apps

Finest for activity administration and private use

The next productiveness apps all market themselves to people in addition to companies. They assist arrange each your private life and your work.

1. Todoist

If you happen to’re a born list-maker, Todoist is for you. As its title implies, the app revolutionizes the to-do listing. It means that you can break down initiatives, set deadlines, and assign duties. Its list-based design is extremely intuitive and requires no onboarding time.

You possibly can combine it with most calendars, but it surely integrates most simply with Google companies. You possibly can even create an extension for Chrome and Gmail.

Two of the greatest options of Todoist are its location-based reminders and voice command companies. For instance, you may set your self a reminder in order that subsequent time you’re on the grocery retailer, you keep in mind to select up your dry cleansing subsequent door.

Grocery buying can also be made simpler by creating each buying and to-do lists with Siri, Google Assistant, and Alexa. Personally, I’ve left my outdated dry-erase board behind now that I can look within the fridge and inform Alexa that I would like milk.


Todoist has a free plan, however you may improve to Professional for $3 a month, supplying you with larger customization and the choice so as to add sure sorts of data resembling hashtags and notes. The Marketing strategy for groups begins at $5 per consumer per 30 days.

College students, educators, and nonprofits are all eligible for Todoist reductions.

2. Trello

Trello supplies boards with digital playing cards slightly than lists. You create columns or use an present template after which add playing cards. To those playing cards, you may add;

  • Areas
  • Checklists
  • Deadlines
  • Folks
  • Integrations
  • Information
  • Hyperlinks
  • Different customized fields

You possibly can label Trello columns in numerous methods, organizing playing cards accordingly. Nevertheless, Trello was designed for use with kanban boards.

Kanban boards monitor progress. Columns have names resembling “To Do,” “In Progress,” or “Full.” You possibly can subdivide your workflow and visualize duties from starting to finish.


Trello’s fundamental plan is free and contains as much as 10 boards with limitless playing cards and members. Its greatest downside is the limitation on “power-ups” — the integrations and forms of info that you may add to every card. The free plan limits you to 1 power-up per board.

Its Enterprise Class plan begins at $10 per consumer per 30 days. Along with limitless power-ups, it presents totally different views and administrative options.


Trello has quite a lot of templates throughout a various array of classes. You may also create your personal board from scratch.

3. ClickUp

ClickUp payments itself as “one app to interchange all of them” and contains the options of Trello and Todoist.

The listing of options is spectacular:

  • Mission administration
  • To-do lists
  • Spreadsheets
  • Paperwork
  • E-mail
  • Occasions
  • Reminders
  • Objective monitoring
  • Time monitoring
  • Screenshot recording
  • Chat
  • Useful resource administration

Whereas each Trello and Todoist can be utilized for challenge administration, ClickUp payments itself as an all-in-one productiveness resolution.


ClickUp’s free model permits as many as 5 group members to carry out a vast variety of duties. It additionally means that you can check out most of the options within the paid plans however solely a restricted variety of occasions.

The Limitless plan begins at $5 per member per 30 days.

Activity administration app comparability

The distinction between Todoist and Trello is fashion slightly than worth. How do you favor to prepare your info? Do you favor Todoist’s options, that are geared in direction of folks on the go, or Trello’s facility for customizing playing cards with numerous forms of info?

If you happen to’d like a bit of from column A and a bit of from column B, ClickUp could also be your greatest wager. It presents the best number of productiveness instruments. Nevertheless, be warned that some customers discover ClickUp’s options and suppleness overwhelming. It could take you longer to get going with the app.

It is best to notice that you should utilize any of those “activity administration” options for extra concerned initiatives and bigger groups, as nicely. Many companies use the productiveness apps Trello and ClickUp to coordinate giant teams of workers. Even Google makes use of ClickUp.

Finest for challenge administration and groups

With challenge administration instruments, the main focus is on teamwork. These apps may help with team-building whereas combining refined content material administration with progress charts and different productiveness instruments.

4. Asana

Asana has been round longer than most challenge administration apps. It comes with a few years’ value of happy clients and continuous enhancements, making it a lovely possibility.

Third-party guides to Asana reward its mixture of robust customization choices with a whole bunch of accessible integrations. It permits customers to prepare initiatives in extremely refined methods and to maneuver between views and various kinds of visualization.

You need to use Asana to ship messages, coordinate groups, and create varieties. It additionally supplies greater than 50 challenge templates that you may refine to fit your wants.


The fundamental, free plan permits as much as 15 teammates to work on a vast variety of initiatives. Bigger teams, subdivisions, and extra superior choices begin at $10.99 per individual per 30 days for Asana Premium.

5. has gained floor on group chief Asana, and that is largely on account of its intuitive, centralized interface.

The platform is extremely visible, and its many challenge templates are enticing in addition to efficient. Like Asana, it comes with a variety of totally different information visualizations, but it surely permits you larger customization of your rapid view.

You need to use to run initiatives, monitor workflows, and collaborate effectively and transparently.

Pricing has a free particular person plan for 2 folks. Groups of three or extra might want to improve to Fundamental at $8 per member per 30 days. For extra refined viewing choices, automations, and integrations, you can begin with the Commonplace plan at $10 per member per 30 days.


There’s no denying the fantastic thing about’s interface.

Mission administration app comparability

Between Asana and, Asana supplies superior integrations. Nevertheless, has a extra intuitive interface and ease of onboarding. additionally has a slight edge in terms of safety.

Finest for software program improvement

6. Jira

Your profession doesn’t should be technology-related so that you can use Jira, however builders designed the challenge administration software program for folks like them.

Jira is constructed for agile improvement, the method of collaboration and continuous updates that permits software program builders to get enhancements to clients sooner. It presents assist for scrum boards in addition to kanban boards. Scrum methodology focuses on iterative, incremental progress. It’s much less for seeing a activity via to completion and extra for suggestions and revision.

Its options embody

  • Doc sharing and storage
  • Time monitoring
  • Activity scheduling and administration
  • Launch historical past
  • Spectacular safety choices

Jira presents a fundamental free plan for as much as 10 customers. Extra customization and administration choices can be found in addition to elevated assist and storage, beginning with the Commonplace plan at $70 a month for as much as 10,000 customers. Each the Commonplace and the Premium plans provide free trials for many who wish to attempt earlier than buying.

Finest for time-tracking

Time-tracking apps are for anybody who ends their day questioning the place the time went. (Who hasn’t performed that occasionally?)

These productiveness apps drive you to clock out and in, making certain that you just keep current in your work. They will additionally assist those that get a bit of too absorbed. Absent-minded workers can use apps to remind them to log their hours.

They’ll additionally assist remind you of essential occasions resembling on-line advertising and marketing alternatives via the yr.

7. Toggl Monitor

Toggl Monitor is the neatest stopwatch you’ll ever personal. It integrates along with your calendar, prompts customers in accordance with the purposes they’ve open, and auto-tracks background purposes. You may also get stories, monitor initiatives, and schedule group conferences.

Out there on Chrome and Firefox, Toggl Monitor’s browser extensions assist you to begin the timer whereas utilizing different on-line instruments.


Free plans enable as much as 5 customers. Paid plans begin at $9 per consumer per 30 days and provide extra reporting and challenge administration instruments.

The app presents a free 30-day trial of its Premium plan, which ordinarily prices $18 per consumer per 30 days.

8. Harvest

Harvest prides itself on a clear interface and ease of use. You need to use the app to

  • Monitor time with a timer or browser extension
  • Fill out a timesheet
  • Combine with calendars and purposes
  • Acquire and analyze copious information
  • Automate invoices and funds
  • Sync with accounting software program
  • Construct customized integrations

People can go for a free plan that limits them to 2 initiatives. Professional plans accommodate any variety of group members and any variety of initiatives. They price $12 per consumer per 30 days.

Like Toggl Monitor Premium, Harvest is free for 30 days.

Time-tracking app comparability

Toggl Monitor Premium presents probably the most and prices probably the most. A few of its options are included with different productiveness instruments and so is likely to be redundant.

The free variations are restricted in numerous methods. Harvest will provide you with extra options however limits you to 2 initiatives. Toggl Monitor limits your options as an alternative.

Finest for communication

9. Slack

Slack has develop into virtually synonymous with inside enterprise communication. It’s the group messaging app beneficial by The New York Occasions. Why? As a result of it’s an all-encompassing resolution, significantly since a direct messaging function was added that means that you can contact folks outdoors of your workspace.

For a lot of organizations, Slack has changed electronic mail because the major methodology of inside communication. Customers ship wealthy communications that embody video, pictures, hyperlinks, and absolutely anything else you may think about. Furthermore, you may search your library of communications to drag up related info with ease.

Slack’s options embody

  • Private and non-private dialogue channels
  • Direct messages
  • A number of group channels via Slack Join
  • Voice and video calls
  • Desktop andmobile accessibility
  • Workflow automation

Nevertheless, Slack units itself aside with its best-in-class apps and integrations. You possibly can join Slack to a lot of the different productiveness apps on this listing. Along with challenge administration and file-sharing apps, you may add social, wellness, or brainstorming features.


Slack’s free possibility limits customers to 10,000 messages and ten integrations. It excludes entry to its workflow builder and extra superior features resembling collaboration with groups from different companies.

Slack’s paid plans begin at $6.67 per individual/per 30 days (when billed yearly). Educators or nonprofit organizations also can ask about reductions.

10. TeamViewer

If you need the flexibility to share and transfer between screens and gadgets, TeamViewer will be the app for you. It’s much less of an all-in-one communication resolution and extra of a devoted distant connectivity service.

The quick and safe app means that you can join along with your group and acquire entry to the networks and gadgets you want anyplace on the earth.

Need assistance out of your IT division? You possibly can simply present them the issue and even allow them to take the reins. You may also take your work laptop house with out lugging {hardware} round.


The fundamental app is free for private, noncommercial use, and companies can obtain a free trial. Videoconferencing begins at $9.49 per 30 days per host for calls with as much as 50 folks. Extra specialised companies require extra subscriptions.

It could actually take some time to trace down the bundle you want on the TeamViewer web site, and a few customers complain that the software program shortly turns into costly.

11. Zoom

Through the world pandemic of 2020, there have been hardly any winners apart from Zoom. The video conferencing app shortly grew to become the app of selection for a lot of companies. On the identical time, it helped family members keep in contact whereas they might not meet in individual.

A part of Zoom’s attraction is its ease of use and entry. You don’t want an app or an account to take part in Zoom calls. With the hyperlink or Assembly ID, anybody can be part of via their net browser. The app even helps dial-in calling for many who want it.

In case you are arrange with Zoom, you may schedule your personal conferences, ship personal messages, and share your display screen with others. You possibly can even use it to conduct on-line health courses.


With the free plan, you may have as many one-on-one calls as you want for so long as you want. Group conferences are restricted to 40 minutes and 100 individuals every. The Professional plan will increase the assembly size to 30 hours and supplies cloud recording and social-media streaming.

Professional begins at $149 per yr.


Zoom’s accessibility made it a serious participant in 2020 and 2021.

Communication app comparability

The productiveness apps on this class are arduous to check immediately. They facilitate communication, however they focus on totally different varieties. So what do you have to take away from this?

  1. It is best to have a Zoom account.Even for those who don’t use it in your personal enterprise, your companions or clients doubtless do. Having the Zoom app and an account (even a free one) makes the platform simpler to make use of.
  2. Slack’s flexibility makes it the very best inside communication possibility for many companies.Its free plan could also be sufficient for smaller firms. If you happen to solely need fundamental messaging, go for one thing extra streamlined. Slack’s many prospects could function extra of a distraction than a possibility.
  3. TeamViewer is a good device for many who want distant entry.It’s a extremely specialised device that will develop into expensive when used throughout complete groups.

Finest for cloud storage

Today all of us reside within the clouds. Cloud storage makes it doable for us to work collectively and transfer between gadgets. It additionally backs up our work, which is significant. Anybody who has ever discovered themselves looking at a black laptop display screen and crying will agree with this.

The next three are giants within the area and for an excellent cause. Reviewers constantly charge them among the many greatest.

12. Dropbox

Dropbox reliably backs up and syncs your materials regardless of the place you create it. It’s one of the vital easy and most versatile cloud storage companies.

Dropbox additionally integrates seamlessly with third-party companies, and you’ll set it as much as mechanically sync your work. I don’t know what I’d do with out the dynamic duo of Dropbox and the word-processing utility Scrivener — one thing I’m positive my fellow writers will perceive.

Dropbox Enterprise provides extra integrations and customizations. You may also use it to share giant recordsdata.


A 2 GB Dropbox Fundamental plan is free. Dropbox Plus will increase storage to 2 TB for $9.99 a month. Household accounts with a number of customers price $16.99 a month. Dropbox Enterprise begins at $15 per consumer per 30 days (with a minimal of three customers).

13. Google One

Google One is for all those that worship on the altar of the large G. It combines Gmail, Google Drive, and Google Images. In 2018, Google One changed and assimilated Google Drive’s greater capability plans, which means that you just’ll have to purchase a Google One plan if you’d like greater than the free 15 GB that comes with any Google account.


Plans begin at $2 a month for 100 GB and as much as six customers.

14. OneDrive

Favor Microsoft 365 to Google Workspace? OneDrive is the answer for you. Customers could wrestle with OneDrive’s odd limitations on file syncing, however the service makes up for it with its interface and number of platform-specific apps. OneDrive additionally presents Private Vault, a approach of offering an additional stage of safety for designated recordsdata.


OneDrive’s free plan provides people 5 GB of storage. You possibly can enhance that to 100 GB for $1.99 a month. Microsoft 365 comes with 1 TB of OneDrive storage in addition to 4 purposes: Outlook, Phrase, Excel, and PowerPoint. Skype can also be included. A private account prices $69.99 a yr.

Companies can go for OneDrive plans that begin at $5 per consumer per 30 days. Microsoft 365 plans begin on the identical value, however complete companies and purposes will price $12.50 per consumer per 30 days.

Cloud storage app comparability

Your best option for you depends upon what you do and what different software program you utilize. Google Workspace customers will naturally go for Google Drive, and Microsoft devotees will select OneDrive.

If you happen to depend on different inventive or enterprise software program, Dropbox might be your greatest wager regardless of its heftier price ticket.

Finest for automation

Wish to be extra productive? Cease losing your helpful time with busywork that your laptop can do for you. Among the different productiveness apps on this listing provide automation of various routine processes. For instance, Slack’s paid plans include the Workflow Builder.

15. Smartsheet

Whereas Smartsheet is a challenge administration app, it units itself aside with its automation options. You possibly can generate if/then workflow automation. Each time that X occurs, it would immediately set off Y. More moderen additions embody;

  • Computerized recurring reminders
  • Computerized report era
  • Computerized standing updates
  • Computerized streamlined approval processes

Smartsheet is dearer and has a steeper studying curve than different challenge administration purposes. For many who need extra refined automation, it could be well worth the hassle.


A person plan begins at $14 per 30 days, whereas enterprise plans begin at $25. Nevertheless, Smartsheet presents free trials of both.


IFTTT stands for “If this, then that.” The app means that you can join different purposes and gadgets to automate totally different responses. The service works via applets — mini-apps programmed with a single conditional motion. Builders from main companies produce applets that customers can obtain.

For instance, the UK financial institution Monzo permits customers to reward themselves monetarily each time they go to the health club. Customers can develop their very own applets or choose them from the library. IFTTT will be considered one of your office productiveness instruments, however you can also use it to shut your storage door. No extra driving off with the door!


The usual IFTTT plan is free and permits customers to create as much as three applets and to activate limitless applets from the library. The professional plan is $3.40 a month and lets you create limitless or extra complicated applets.

17. Fixed Contact

Fixed Contact presents a number of instruments that automate your online business’s digital advertising and marketing. With a bit of planning, you received’t have to fret about dropping clients on account of sluggish response charges or forgetting to put up your weekly social media message. Small companies see the most important return on funding from electronic mail advertising and marketing. Fixed Contact’s electronic mail automation does the next:

  • Sends a welcome messageto new contacts
  • Creates drip campaigns to comply with up with individuals who routinely work together along with your messages
  • Segments lists in order that totally different sections of your market get solely the knowledge they need
  • Gives sign-up varieties and different passive list-building instruments
  • Customizes emails primarily based on synthetic intelligence and continuous A/B testing

E-mail templates additionally be sure that every of those emails is enticing and nicely designed. Social media instruments present a central platform and calendar for your whole social media accounts. You possibly can create and schedule later posts and reply to feedback and mentions from a single social inbox. This straightforward monitoring is particularly essential for right this moment’s clients, who typically anticipate customer support via social media.


Plans begin at $20 per 30 days for electronic mail and social media advertising and marketing (together with automation). Entry to the web site builder and Fixed Contact’s free internet hosting prices $10 a month.

Unsure if you wish to make investments? You possibly can check out electronic mail advertising and marketing with a free trial for 60 days.


Fixed Contact can mechanically personalize the messages that your clients recieve.

Automation app comparability

Smartsheet integrates challenge administration with probably the most versatile and complicated automations, however you’ll have to know precisely what you wish to obtain and tips on how to make it occur.

The remainder of us are in all probability higher off utilizing a mixture of instruments. Fixed Contact supplies an efficient digital advertising and marketing suite, whereas IFTTT provides distinctive automation choices.

Which productiveness instruments are best for you?

All the productiveness instruments on this listing have a lot to suggest them. With so many choices, it’s straightforward to really feel overwhelmed. How will you decide the proper productiveness apps and capitalize on their numerous capabilities?

Tips on how to decide the very best productiveness apps for your self

You’re the knowledgeable in your wants. You understand higher than anybody else what’s going to show you how to get work performed. All the identical, I can move alongside some suggestions for selecting productiveness instruments that can assist you make the very best resolution.

Be selective

Select your instruments intentionally. Choose those that you’ll use, and restrict your toolkit to those.

You also needs to keep away from doubling up on features. The very last thing you need is to waste time, as an alternative of saving time, in search of info you want amongst quite a few gadgets and purposes.

Be constant

Stick to the instruments that work. If you happen to’re continually altering your instruments, you’ll waste time coaching and transferring to the most recent ones.

Be cell

Just be sure you all the time have your devices, notebooks, and different gadgets with you. You don’t wish to overlook one thing as a result of your system wasn’t handy.

If you happen to transfer between a number of gadgets, you want apps that work and sync with all of them.

Be sensible

The costliest or most refined reply typically isn’t the very best one. If you happen to solely want a easy notepad, don’t purchase a pc.

Your instruments ought to be each straightforward and environment friendly to make use of. Keep away from complicated productiveness apps with extra capabilities that you just don’t want. It’ll simply sluggish you down.

Tips on how to decide the very best productiveness apps in your group

At first, get the group on board by consulting them about their private work wants and preferences. Even when a person makes the ultimate resolution, you must

  • Brainstorm collectively
  • Tackle group issues
  • Combine suggestions, then revise accordingly

What questions do you have to ask? The next listing of questions will show you how to resolve what challenge administration and communication options work greatest for you and your group.

What do you do?

Begin with the essential wants of your online business. Who wants entry to what info, gear, or packages? Who wants to speak with whom and the way typically?

Take into consideration your group and all of your sources, and draw connections between them.

What do you completely want?

To stop your self from dreaming up impractical options, make an inventory of your arduous necessities. A number of issues to think about are;

  • Related databases and mandatory software program
  • Compatibility with present gear, software program, and methods
  • Mobility and distant entry
  • Price range
  • Safety
  • Technological literacy of your workers

What do you envision?

What does your dream setup embody? Return to the map you created of your online business when answering the primary query. What would greatest allow your workflows?

What do you care about most?

As you make your ultimate resolution, it’s good to determine the standards you’ll use to judge productiveness apps.

  • Value
  • Ease of use
  • Assist
  • Reliability and fame

You’ll additionally wish to rank the options and amenities of productiveness apps. What’s a very powerful factor in your new suite to incorporate? What, alternatively, could be good however isn’t important?

Know what you’re keen to forgo. It could actually prevent pointless problems and bills.

Begin with one

If you happen to’re something like me, this listing made you a bit of giddy. You wish to exit proper now and obtain the free model or trial of every little thing. And then you definately wish to analysis different methods you will be extra productive.

Resist the urge. Which of those productiveness instruments most speaks to your particular issues? What do you want?

Begin from there, after which slowly construct a catalog of productiveness apps that can assist you to handle your plan, whether or not it’s conquering the world or organizing weekly meals.